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We always need help with the following items:
Obtaining Sponsorship
Scheduling, Planning and Logistics
Distributing Brochures
Press Relations, Marketing & Publicity
Graphic Design & Publishing Materials
Website Maintenance
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
The week before each event we typically need help in the following areas:
Picking up Supplies
Assemble Goody Bags
Assemble Event Packages
Process Pre Event Registrations
General Office Work
Mark Route (Saratoga 12/24 Only)
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
The day before each event we typically need help in the following areas:
Registration
Pre Event Activities (Meetings, Meals, Etc.)
Checkpoint Supply Staging
Deliver Supplies to Checkpoints and Start Area
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
Since we allow day of event registration for most of our events, the morning of each event is usually very hectic. The following areas are where we need the most help, but there are always other things that come up.
Registration
Start Area Set up
Checkpoint Set up
Parking Control
Rider Control
Crowd Control
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
Due to the unique nature of each event, we've made a list of specific areas we need help with during each one. This is a general list, and there are always a few last minute things we need help with that we don't anticipate.
Take Photos or Shoot Video
Man a Control Station or Checkpoint
Drive Sag/Support Vehicle
Take Photos or Shoot Video
Help at a checkpoint
Mark the Course
Patrol Course
Pick up Riders at Race End
Help at Start of Each Race
Take Photos or Shoot Video
Drive Sag/Support Vehicle
(Volunteers that help for the entire weekend will receive overnight accomodations in Montreal)
Take Photos or Shoot Video
Help at a checkpoint
Man Headquarters
Patrol Course
Help at Start of Each Race
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
During the SARATOGA 12/24 and ADIRONDACK 540, we use checkpoints
to keep track of each rider's progress. They are a center of activity,
and a well organized checkpoint can give the rider a pleasant race experience.
Here are some of the things you can expect to do at a race checkpoint
as a volunteer:
Log in a rider's time of
arrival and departure
Make sandwiches
Keep food and drinks organized and stocked
Wake up riders that are taking a sleep break
Answer questions about a rider's position and/or progress
Communicate with the other checkpoints on a rider's progress
And more...
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
Our job is not over when the event ends. Below is a list of things we can use help with afterward:
Break Down & Clean up Checkpoints
Clean up Event Headquarters
Help with Post Event Activities (Award Ceremonies, Meals, Etc.)
Return Borrowed or Rented Items
Submit Results and Event Summaries to Sanctioning Organizations
Complete Paperwork and Other Office Work
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
We usually get several requests from out of town riders looking
for local people to support them during the SARATOGA 12/24 and ADIRONDACK 540. If you're interested in helping out a racer, CONTACT US, and we'll inform you when we get an
inquiry. This is a very exciting way to help out, and puts you right in the middle of the action.
TOP | NOW! | WEEK BEFORE EACH EVENT | DAY BEFORE EACH EVENT | MORNING OF EACH EVENT
DURING EACH EVENT | RACE CHECKPOINTS | AFTER EACH EVENT | RIDER SUPPORT CREW
ADIRONDACK ULTRA CYCLING GENERAL INFORMATION
- All of our events are held rain or shine, unless otherwise noted, and all entry fees are non-refundable and non-transferable. If an event is canceled or rescheduled for any reason, pre-registered riders will receive credit toward one of our other events.
- All of our events start promptly. Please arrive at least a half hour early to register, check in, get ready and receive last minute instructions. The clock starts on time for sanctioned events, whether or not you start riding. Finish times for all of our events are recorded when a rider checks in with the official time keeper.
- Same day registration is available for most of our events. Please refer to each event's page for details. We accept cash, check and credit/debit cards for all on-site purchases.
- Drafting is allowed in all of our events.
- Pets are not allowed at any of our events, including those brought by riders, crews, friends, family, etc. Anyone arriving with a pet will be asked to leave and the associated rider may be disqualified or given a time penalty.
- Motorized bicycles of any kind, including all types of e-bikes, are prohibited from our events. Riders arriving with a motorized bicycle will not be permitted to participate in the event and no refund will be issued.
- Helmets must be worn at all times.
- Lights and reflective gear are required to be used from dusk to dawn, but are highly recommended for daytime use as well. Appropriate lighting requirements: 600 lumen minimum steady white light for the front, attached to the bicycle; two 50 lumen minimum red lights for the rear (one set to flashing, one set to steady), both attached to the bicycle; reflective sash, vest or jacket; and reflective ankle bands or footwear. Additional lighting and reflective gear is also highly recommended. Please note that helmet mounted lights are not acceptable as your primary light, but may be used in addition to your primary bicycle mounted lights. If you have any questions about our lighting requirements, please CONTACT US before you register for any of our night rides.
- Traffic laws, signals, signs and devices must be obeyed at all times.
- All turns, stops, slow downs, etc., must be signaled and/or called out to other riders and other traffic.
- Ride defensively, always be aware of your surroundings and always watch for traffic.
- Riders must get completely off the road when stopped.
- Ride no more then 2 abreast and only when traffic permits. Single up when traffic approaches from the rear.
- Keep as far to the right as safety permits, and if there is a good shoulder, please use it.
- Most of our routes are unmarked. Be prepared to navigate on your own and follow a cue sheet and/or GPS device.
- Most of our events are unsupported on the road, but snacks and pocket food will be provided at the start and finish. Be prepared to be self sufficient and/or use convenience stores to resupply.
- Sanctioned events will have other rules and regulations specific to their governing organization.
- Drug testing using WADA guidelines may be performed on any entrant up to 30 days before or after an event. In addition, any rider under suspension by any sports governing body is prohibited from entering our events.
PRIVACY STATEMENT: We do not share your personal information with any other person, club, race, business, organization, etc., without your consent, except as required to submit official results to sanctioning organizations.
If you have any questions, feel free to CONTACT US.
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